APW General Manager

Salary:          $110,000 - $125,000 pro rata + superannuation

Contract:     Part-time position EFT: 0.8 (initial 2 year contract)

Hours:           30 hrs per week (Tuesday-Friday, 9am-5pm)

 

This new role offers a unique opportunity to make an important contribution to one of Australia’s foremost independent non-profit contemporary visual arts organisations. 

 

Australian Print Workshop (APW) is a national centre of excellence for contemporary printmaking. Established in 1981, APW has a highly respected and successful track record in fine art printing, exhibitions, international projects, public and corporate commissions, education programs and community outreach projects.

 

Located in the heart of Melbourne’s vibrant Gertrude Street (Fitzroy) precinct, APW is a hub of creative activity - supporting artists and the creation of new work in the print medium and promoting original prints as a dynamic contemporary art form.

 

As property owners, APW's renovated building provides a secure home for our organisation that includes professionally equipped printmaking studios; an accessible public gallery; print collection cataloguing and research facilities; a visiting artist's apartment - along with various administration offices and a staff lunchroom.

 

As part of a small and committed team, your primary responsibility will be the efficient and professional management of APW’s day-to-day business operations to achieve organisational and financial sustainability.

 

If you are excited by the prospect of working in our internationally recognised centre for contemporary printmaking and you have the skills and experience or this role ....  

.... we'd love to hear from you !

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POSITION OBJECTIVE

The General Manager supports the CEO / Artistic Director in the operational and strategic management of APW and holds responsibility for maintaining the efficient day-to-day running of the organisation.

The General Manager is responsible for the management of high quality systems in the areas of finance, administration, human resources, income generation, external relations and other business operations and ensuring that timely and accurate financial and other statutory reporting requirements are prepared and lodged.

The General Manager is responsible for ensuring exceptional service and communication to all Australian Print Workshop stakeholders.

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Specific duties and responsibilities associated with the position include:

KEY RESPONSIBILITIES AND DUTIES

 

Strategic Planning

In consultation with the CEO / Artistic Director:

  • Assist in the continuing development of APW’s strategic and business plans and  implementation, monitoring and reporting against strategic goals, objectives and KPIs.

 

Financial Sustainability and Funding

In consultation with the CEO / Artistic Director:

  • Assist in the development of strategies to increase and secure APW’s ongoing financial independence and sustainability.

  • Assist in researching, identifying and analyzing new business opportunities including ways to increase earned income through APW’s program of activities, retail offering and merchandising.

  • Research and identify new funding opportunities including government grants, corporate sponsorship, philanthropic trusts and foundations, bequests, donations, in-kind support and fundraising.

  • Assist in the preparation of funding applications and proposals to government funding agencies; philanthropic trusts and foundations; corporate and business organisations; and individual donors.

  • Assist in the implementation and administration of an Annual Giving Program.

  • Assist in the delivery of a range of stakeholder special events.

Manage data collection protocols, to ensure the maintenance of precise records for all income received from grants, donations, sponsorship and other sources.

Manage the collection of accurate information required to prepare reports and submit documentation required for timely and accurate funding acquittals.

Prepare and complete other reports required by government funding agencies, philanthropic trusts and foundations, corporate and business organisations, and individual donors.

Ensure compliance with ATO reporting and procedural obligations for Deductible Gift Recipient bodies.

Manage APW’s database of stakeholder contacts and ensure that effective content management systems, communication, back up and distribution processes are in place.

 

Policy Development and Adherence

In consultation with the CEO / Artistic Director:

  • Assist in the development of policies and procedures to support the effective and efficient management and operations of APW.

Monitor and ensure that APW policies and procedures are regularly reviewed and updated to ensure compliance with legislated obligations.

Monitor and ensure adherence to APW policies and procedures across all aspects of APW’s operations and programs.

 

Financial Management

Coordinate monthly, quarterly, and end-of-year financial reporting including Bank Reconciliations, Profit & Loss statements, Balance Sheets, Trial Balances, and Cash Flow statements for the CEO / Artistic Director and Board of Management.

Coordinate end-of-year financial reporting including annual stock inventory, depreciation schedules, employee provisions as well as other current and non-current liabilities and assets.

Coordinate APW’s external audit process to ensure the audited financial report complies with statutory and funding reporting requirements.

Develop, manage and monitor annual operating and project budgets, updating budget forecasts on a quarterly basis, in consultation with the CEO / Artistic Director.

Monitor and manage expenditure against budgets to ensure financial targets are realised.

Monitor and report on APW’s cash flow, bank accounts and investments.

Coordinate fortnightly payroll, maintain accurate employee entitlement records and manage all payroll-related obligations including workcover and superannuation.

Coordinate and ensure timely processing of accounts payable.

Prepare quotes and issue invoices for:

  • APW fine art printing services in consultation with APW Printers, and establish and maintain effective cost of production procedures.

  • APW print sales in consultation with the APW Gallery & Retail Manager, and ensure accurate and timely artist payments.

  • APW education programs and other services, as required.

Monitor accounts receivable.

Ensure accurate and timely banking and recording of all monies received.

Ensure compliance with all taxation and other government regulations including preparation of monthly IAS and quarterly BAS and Superannuation contributions.

Oversee the ordering and purchasing of all supplies and workshop printmaking materials to ensure effective resource management.

 

Administration

Oversee all office management systems including correspondence, filing, document archives, office equipment and stationery.

Coordinate, compile and complete various management reports including APW’s annual report, reports for Board of Management meetings and other reports as required.

Maintain Board of Management records and ensure compliance in accordance with the Associations Incorporations Act (Victoria) and the Australian Charities and Not-for-profit Commission (ACNC).

Prepare various reports for Board of Management and Sub-Committee meetings in consultation with the CEO / Artistic Director.

Monitor and review administrative systems related to HR procedures and maintain accurate records for all staff including leave entitlements.

Oversee APW’s IT systems and coordinate IT contractors in relation to all office related computer and network issues.

Ensure data backup procedures are maintained.

Ensure adequate insurance coverage and timely renewal of policies including Property, Workcover, Marine Transit, Corporate Travel, Management Liability, Employment Practices, Public Liability and Business Insurance.

Maintain the APW asset register.

Ensure that detailed, accurate records are maintained and archived for APW projects.

Ensure compliance with relevant regulatory frameworks including occupational health and safety and privacy.

Provide administrative support to the CEO / Artistic Director.

 

Communications, Marketing and Public Affairs

In consultation with the CEO / Artistic Director:

  • Develop and implement a strategic marketing and communications plan for the organisation including enhanced digital strategies.

  • Develop strategies to achieve increased visitation and enhanced visitor experience.

Oversee the implementation of all marketing and publicity strategies.

Monitor and ensure consistency, quality and clarity of messaging and branding in all APW communication materials including:

  • APW’s social media channels: oversee content and monitor posting on APW's social media platforms to enmsure grow APW’s online audience.

  • APW's website: oversee the ongoing development of the website to ensure publsihed information is accurate, continually monitored and updated.

 

Other

Undertake special projects, research and other duties as required

Attend and assist with APW events and special functions as required.

 

KEY SELECTION CRITERIA

 

Qualifications and Experience

  • At least 5 years relevant experience in a similar role in a cultural organisation, non-profit organisation or comparable business enterprise and/or government agency is essential.
  • Relevant qualifications in arts management and/or business administration; and/or fine arts, marketing & communications, finance, fundraising, or related studies are preferable.
  • Experience in strategic planning, policy formulation, business management are essential.
  • Demonstrated high level financial management experience in accrual accounting, along with expereine in formulating and monitoring annual operating budgets and cash flows, is essential.
  • Experience in all aspects of bookkeeping inlcuidng accounts receivable and payable; payroll; issuing invoices; bank reconciliation; preparing PAYG and BAS retruns; along with familiarity with entering accounts in MYOB, is essential.
  • Demonstrated experience in researching, preparing and writing funding submissions ; monitoring grants and preparing reports for government funding agencies, philanthropic trusts & foundations, community partners and corporate sponsors, is essential.
  • Demonstrated experience and success in raising funds from a range of sources including government agencies, corporate sponsorship, foundations and individuals.
  • Sound knowledge and experience of marketing, communications and audience development.
  • Established networks in the arts and broader community.

 

Specialist Skills & Knowledge

  • Proven IT skills including demonstrated proficiency in accounting packages (especially MYOB), Office 365 suite and database programs (ideally Filemaker Pro).
  • Comprehensive knowledge of company statutory obligations, particularly as they relate to not-for-profit organisations and registered charities.
  • Demonstrated organizational skills and proven ability to manage multiple tasks and prioritize workloads, with attention to detail and ‘follow through’ as priority qualities.
  • Excellent interpersonal and communication skills.
  • Proven ability to work effectively independently and as part of a small team.

 

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This position description describes the broad scope of the role and is not an exhaustive list. It may also change from time to time with due consultation to meet the changing needs of the organisation.

 

TERMS AND CONDITIONS OF EMPLOYMENT

This position is part-time EFT.8 (30 hours per week) with an initial 2-year contract, reporting to the CEO / Artistic Director.
There is a 6-month probationary period.
The usual days of work are Tuesday-Friday (9am-5pm), however some flexibility regarding days/hours of work may be possible.
The role is based at 210 Gertrude Street, Fitzroy.
An attractive salary is offered, commensurate with qualifications and experience.

 

APPLICATIONS

Applications addressing the Selection Criteria (maximum 3 pages) should be accompanied by a covering letter and a curriculum vitae with the names and contact details of two professional referees.

Applications should be addressed and emailed to:

Anne Virgo OAM
CEO / Artistic Director
Australian Print Workshop
E: contact@australianprintworkshop.com 

 

All enquiries should be directed to:

Anne Virgo OAM
CEO / Artistic Director
Australian Print Workshop
E: anne.virgo@australianprintworkshop.com

 

Applications close: 5pm, Monday 12 August 2024.

Applicants will be contacted if they have been shortlisted for interview by Friday 23 August 2024.
Preferred commencement date: October/November 2024.